Owner and Data Controller
Owner contact email:
Types of Data collected
Among the types of Personal Data that soulcamping.co.uk collects, by itself or through third parties, there are: email address, Usage Data, first name, last name, phone number, company name, various types of Data, field of activity, website and country.
Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using soulcamping.co.uk
Unless specified otherwise, all Data requested by soulcamping.co.uk is mandatory and failure to provide this Data may make it impossible for soulcamping.co.uk to provide its services. In cases where soulcamping.co.uk specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
Any use of tracking tools – by soulcamping.co.uk or by the owners of third-party services used by soulcamping.co.uk serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in soulcamping.co.uk
Mode and place of processing the Data
Methods of processing
The Owner takes appropriate security measures to prevent unauthorised access, disclosure, modification, or unauthorised destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organisational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of GoGlamping.net (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner.
The updated list of these parties may be requested from the Owner at any time.
Legal basis of processing
The Owner may process Personal Data relating to Users if one of the following applies:
Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
Provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
Processing is necessary for compliance with a legal obligation to which the Owner is subject;
Processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
Processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.
Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.
Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organisation governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.
If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.
Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.
Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.
The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.
The purposes of processing
The Data concerning the User is collected to allow the Owner to provide its Services, as well as for the following purposes: User database management, Managing contacts and sending messages, Analytics, Handling payments, SPAM protection, Displaying content from external platforms, Hosting and backend infrastructure, Backup saving and management, Contacting the User, Traffic optimisation and distribution and Data transfer outside the EU.
Users can find further detailed information about such purposes of processing and about the specific Personal Data used for each purpose in the respective sections of this document.
Detailed information on the processing of Personal Data
Personal Data is collected for the following purposes and using the following services:
The services contained in this section enable the Owner to monitor and analyse web traffic and can be used to keep track of User behaviour.
Google Analytics (Google Inc.)
Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilises the Data collected to track and examine the use of soulcamping.co.uk, to prepare reports on its activities and share them with other Google services.
Google may use the Data collected to contextualise and personalise the ads of its own advertising network.
Personal Data collected: Usage Data.
Backup saving and management:
This type of service allows the Owner to save and manage backups of soulcamping.co.uk on external servers managed by the service provider itself. The backups may include the source code and content as well as the data that the User provides to soulcamping.co.uk
Backup on Dropbox (Dropbox, Inc.)
Dropbox is a service to save and manage backups provided by Dropbox Inc.
Contacting the User:
Contact form (soulcamping.co.uk)
By filling in the contact form with their Data, the User authorises soulcamping.co.uk to use these details to reply to requests for information, quotes or any other kind of request as indicated by the form’s header.
Personal Data collected: company name, email address, field of activity, first name, last name, phone number, Address, various types of Data and website.
Mailing list or newsletter (soulcamping.co.uk)
By registering on the mailing list or for the newsletter, the User’s email address will be added to the contact list of those who may receive email messages containing information of commercial or promotional nature concerning soulcamping.co.uk Your email address might also be added to this list as a result of signing up to soulcamping.co.uk or after making a purchase.
Personal Data collected: company name, country, email address, first name, last name, phone number and website.
Displaying content from external platforms:
This type of service allows you to view content hosted on external platforms directly from the pages of soulcamping.co.uk and interact with them.
This type of service might still collect web traffic data for the pages where the service is installed, even when Users do not use it.
Google Maps widget (Google Inc.)
Google Maps is a maps visualisation service provided by Google Inc. that allows soulcamping.co.uk to incorporate content of this kind on its pages.
Personal Data collected: Usage Data.
Vimeo video (Vimeo, LLC)
Vimeo is a video content visualisation service provided by Vimeo, LLC that allows soulcamping.co.uk to incorporate content of this kind on its pages.
Personal Data collected: Cookies and Usage Data.
YouTube video widget (Google Inc.)
YouTube is a video content visualisation service provided by Google Inc. that allows soulcamping.co.uk to incorporate content of this kind on its pages.
Personal Data collected: Cookies and Usage Data.
Payment processing services enable soulcamping.co.uk to process payments by credit card, bank transfer or other means. To ensure greater security, soulcamping.co.uk shares only the information necessary to execute the transaction with the financial intermediaries handling the transaction.
Some of these services may also enable the sending of timed messages to the User, such as emails containing invoices or notifications concerning the payment.
PayPal (PayPal Inc.)
PayPal is a payment service provided by PayPal Inc., which allows Users to make online payments.
Stripe (Stripe Inc)
Stripe is a payment service provided by Stripe Inc.
Apple Pay (Apple Inc.)
Apple Pay is a payment service provided by Apple Inc., which allows Users to make payments using their mobile phones.
Hosting and backend infrastructure:
This type of service has the purpose of hosting Data and files that enable soulcamping.co.uk to run and be distributed as well as to provide a ready-made infrastructure to run specific features or parts of soulcamping.co.uk Some of these services work through geographically distributed servers, making it difficult to determine the actual location where the Personal Data are stored.
Amazon Web Services (AWS) (Amazon Web Services, Inc.)
Amazon Web Services is a hosting and backend service provided by Amazon.com Inc.
DigitalOcean (DigitalOcean Inc.)
DigitalOcean is a hosting service provided by DigitalOcean Inc.
Fasthosts (Fasthosts Internet Limited)
Fasthosts is a hosting service provided by Fasthosts Internet Limited.
Managing contacts and sending messages:
This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User.
These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.
MailChimp (The Rocket Science Group, LLC.)
MailChimp is an email address management and message sending service provided by The Rocket Science Group, LLC.
Sendgrid is an email address management and message sending service provided by Sendgrid Inc.
Managing support and contact requests:
This type of service allows soulcamping.co.uk to manage support and contact requests received via email or by other means, such as the contact form.
The Personal Data processed depend on the information provided by the User in the messages and the means used for communication (e.g. email address).
Help Scout (Brightwurks Inc.)
Help Scout is a support and contact request management service provided by Brightwurks Inc.
This type of service analyzes the traffic of soulcamping.co.uk, potentially containing Users' Personal Data, with the purpose of filtering it from parts of traffic, messages and content that are recognized as SPAM.
Google reCAPTCHA (Google Inc.)
Google reCAPTCHA is a SPAM protection service provided by Google Inc.
Personal Data collected: Cookies and Usage Data.
Traffic optimisation and distribution:
This type of service allows soulcamping.co.uk to distribute their content using servers located across different countries and to optimise their performance.
Which Personal Data are processed depends on the characteristics and the way these services are implemented. Their function is to filter communications between soulcamping.co.uk and the User's browser.
Considering the widespread distribution of this system, it is difficult to determine the locations to which the contents that may contain Personal Information User are transferred.
User database management:
This type of service allows the Owner to build user profiles by starting from an email address, a personal name, or other information that the User provides to soulcamping.co.uk, as well as to track User activities through analytics features.
This Personal Data may also be matched with publicly available information about the User (such as social networks' profiles) and used to build private profiles that the Owner can display and use for improving soulcamping.co.uk
Some of these services may also enable the sending of timed messages to the User, such as emails based on specific actions performed on soulcamping.co.uk
Intercom (Intercom Inc.)
Intercom is a User database management service provided by Intercom Inc. Intercom can also be used as a medium for communications, either through email, or through messages within soulcamping.co.uk
Further information about Personal Data
Booking enquiry email system:
By filling in the booking enquiry contact form with their Data, the User authorises soulcamping.co.uk to contact them and store their details for the purposes of contacting the User to provide accommodation.
Personal Data collected: first name, last name, email address, home address, phone number, various types of Data, arrival and departure dates, duration of stay, number of guests.
Selling goods and services online:
The Personal Data collected are used to provide the User with services or to sell goods, including payment and possible delivery.
The Personal Data collected to complete the payment may include the credit card, the bank account used for the transfer, or any other means of payment envisaged.
The kind of Data collected by soulcamping.co.uk depends on the payment system used.
The rights of Users
Users may exercise certain rights regarding their Data processed by the Owner.
In particular, Users have the right to do the following:
Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.
Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.
Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
Details about the right to object to processing
Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.
More information about Data collection & processing
The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of soulcamping.co.uk or the related Services.
The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
Additional information about User's Personal Data
System logs and maintenance
For operation and maintenance purposes, soulcamping.co.uk and any third-party services may collect files that record interaction with soulcamping.co.uk (System logs) use other Personal Data (such as the IP Address) for this purpose.
Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.
How “Do Not Track” requests are handled
soulcamping.co.uk does not support “Do Not Track” requests.
To determine whether any of the third-party services it uses honour the “Do Not Track” requests, please read their privacy policies.
Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.
Definitions and legal references
Personal Data (or Data)
Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.
Information collected automatically through soulcamping.co.uk (or third-party services employed in soulcamping.co.uk), which can include: the IP addresses or domain names of the computers utilised by the Users who use soulcamping.co.uk, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by the User, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.
The individual using soulcamping.co.uk who, unless otherwise specified, coincides with the Data Subject.
Other definitions for Users may include, but are not limited to: Accommodation Providers, Advertisers, Hosts, Guests, Visitors, Customers, Clients.
The natural person to whom the Personal Data refers.
Data Processor (or Data Supervisor)
Data Controller (or Owner)
The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of soulcamping.co.uk
The Data Controller, unless otherwise specified, is the Owner of soulcamping.co.uk
soulcamping.co.uk (or this Application)
The means by which the Personal Data of the User is collected and processed.
The service provided by soulcamping.co.uk as described in the relative terms (if available) and on this site/application.
European Union (or EU)
Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.
Small sets of data stored in the User's device.
This privacy statement has been prepared based on provisions of multiple legislations, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation, more commonly known as "GDPR").
Passed in 2016, the new General Data Protection Regulation (GDPR) is the most significant legislative change in European data protection laws since the EU Data Protection Directive (Directive 95/46/EC), introduced in 1995. The GDPR, which becomes enforceable on May 25, 2018, seeks to strengthen the security and protection of personal data in the EU and serve as a single piece of legislation for all of the EU. It will replace the EU Data Protection Directive and all the local laws relating to it.
We support the GDPR and will ensure all GoGlamping's services comply with its provisions by May 25, 2018.
Not only is the GDPR an important step in protecting the fundamental right of privacy for European citizens, it also raises the bar for data protection, security and compliance on the Internet.
We view protection of users’ privacy as a very important community principle.
We understand clearly that you and your information is one of our most important assets.
We store and process your information on computers located in the United Kingdom that are protected by physical as well as technological security devices.
If you object to your Information being transferred or used in this way please do not use our services.
All materials and information provided by soulcamping.co.uk are intended to be used for informative purposes only.
Every possible effort has been made to provide correct information and pricing for all properties and products featured.
Please be advised we have not reviewed or rated any of the accommodations listed on our website and take no responsibility for the services or facilities provided at these properties.
All images posted on soulcamping.co.uk belong to their respective owners.
You may not post, distribute, or reproduce in any way any copyrighted material, trademarks, or other proprietary information without obtaining the prior written consent of the owner of such proprietary rights.
Without limiting the foregoing, if you believe that your work has been copied and posted on the Service in a way that constitutes copyright infringement, please provide our Copyright Agent with the following information: an electronic or physical signature of the person authorised to act on behalf of the owner of the copyright interest; a description of the copyrighted work that you claim has been infringed; a description of where the material that you claim is infringing is located on the Website; your address, telephone number, and email address; a written statement by you that you have a good faith belief that the disputed use is not authorised by the copyright owner, its agent, or the law; a statement by you, made under penalty of perjury, that the above information in your notice is accurate and that you are the copyright owner or authorised to act on the copyright owner’s behalf.
All of the material included on the Website, including but not limited to trademarks, text, graphics, photographs, logos, and service marks (collectively, the “Content”), is the property of GoGlamping.net and other parties.
British and international copyright laws protect all Content available on the Website.
Soul Camping reserves all rights with respect to the soulcamping.co.uk website in relation to Graphics, Animations, Marketing tools, Search Engines and other documentation under all applicable laws for the protection of proprietary information, including, but not limited to, trade secrets, copyrights, trademarks and patents.
Your use of the Service and the Content does not transfer to you any ownership or other rights in the Service or the Content.
You may NOT modify, copy, distribute, transmit, display, publish, sell, license, or create derivative works using any of the Content for commercial or public purposes.
This version of Soul Camping was designed and developed by Leah Graham